We build custom AI platforms
that run your operations
AI-powered systems for mid-size and large enterprises. Custom to your process, live in weeks.From intelligent document search to automated workflows, we design and build AI-powered systems for mid-size and large enterprises. Every platform is custom to your process, live in weeks, and built to scale.
Built with
Your process is the product. We build the system around it.
When a process crosses departments, ownership gets fuzzy and steps get skipped. The process exists, but the system doesn't.Most businesses hit a wall when a process crosses departments. Ownership gets fuzzy. Steps get skipped. “Status” becomes a best-effort guess from someone checking Slack. We've built platforms for territory sales teams, agency operations, service technicians, and manufacturing engineers. The pattern is always the same: the process exists, but the system doesn't.
Every step has an owner
Every task, approval, and handoff has a defined owner and status.No more "I thought you were handling that." Every task, approval, and handoff has a defined owner, status, and definition of done.
Every decision has a record
Full traceability on approvals, inputs, outputs, and every change.When the auditor asks why that quote was approved, you need an answer better than "I think Sarah signed off." Full traceability on approvals, inputs, outputs, and every change.
AI with guardrails, not surprises
AI that drafts proposals, scores leads, and finds answers. Every action logged and reversible.We build AI into workflows where it actually helps: drafting proposals, scoring leads, and finding answers in technical manuals. Every AI action is logged and reversible.
Three problems we solve, over and over
Scattered data, no single source of truth
Your team checks three systems to answer one question. We consolidate into a single governed platform.
- Normalize, validate, and deduplicate records across your current tools
- For one client, we deduplicated records across 7 input sources with AI-powered detection
- APIs and event streams for downstream systems and reporting
- Monitoring, retries, and failure handling for production integrations
Scattered data, no single source of truth
Your team checks three systems to answer one question. We consolidate into a single governed platform.
- Normalize, validate, and deduplicate records across your current tools
- For one client, we deduplicated records across 7 input sources with AI-powered detection
- APIs and event streams for downstream systems and reporting
- Monitoring, retries, and failure handling for production integrations
Manual processes that should have been automated years ago
If your approval process involves forwarding an email, we can fix that.
- Intake, routing, approvals, SLAs, escalations, and exceptions
- We built a multi-brand agency portal covering proposals to billing that recovers $1-5K/month in scope creep
- Reporting driven by workflow events, not manual status updates
Answers buried in documents nobody reads
Your team has the manual. They just can’t find the right page.
- Search, Q&A, and extraction across PDFs, manuals, spreadsheets, and scanned docs
- One system covers 500+ machine specs with vector search across 300+ source PDFs — engineers save 10-15 hours per evaluation
- Permission-aware AI copilots for triage, drafting, and decision support
Common Applications
What you get at design sign-off
Real problems we've solved
A safety equipment company had 60 reps fighting over the same accounts
Territory CRM with maps, lead scoring, route planning. Zero disputes, full visibility.
An agency was losing $3K/month to scope creep they couldn't track
Multi-brand portal with AI proposals, milestone billing. 30% less churn, $1-5K/month recovered.
Service technicians spent hours finding the right page in a 400-page manual
Hybrid search with citations across 300+ PDFs. Instant answers, fewer escalations.
A bookkeeping firm processed 200 receipts a week by hand
AI categorization, confidence scoring, Canadian tax compliance. 15-20 hrs saved/month.
See the full story behind each project
See all case studiesStop forcing your team into tools that almost fit.
From discovery call to fully live in two to four weeks, not two quarters.
Every mid-size company has the same story: you bought a SaaS product, customized it as far as it would go, then built the rest in spreadsheets. The spreadsheets became the real system. We build the tool you actually need, custom to your workflow, live in two to four weeks.
Custom intake + approval portal
Requests route by your org's rules with SLA tracking, not a generic ticketing system
Internal knowledge base + AI search
Ask questions in plain language, get answers from your own docs and SOPs, with citations
Project management + team coordination
Your stages, your roles, your workflows, not adapting your team to someone else's tool
Client portal + status tracking
Clients see their project status, upload docs, and submit requests. Branded, no third-party logins
Validate quickly, then build what holds up
Discover and Align
We talk to the people who actually do the work
Prototype and Test
A working prototype, not a slide deck
Lock the Blueprint
Data model, permissions, integrations, reporting
Build for Production
Real integrations, real data, $30-45/mo infra
Deploy and Improve
Launch, watch real usage, iterate
Security and Governance
Built-in security from day one. Self-hosted or our infrastructure.Every system we build passes your security review. Here's what's built in from day one. Self-hosted option available. Deploy on your infrastructure or ours.
Role-based access control
permissions by role, team, region, and partner
Audit logs
trace who changed what, when, and why
Encryption
data encrypted in transit and at rest; secure secret management
SSO
SAML/OIDC when required
Data residency
deploy in your preferred region (Canada, US)
Monitoring
logs, alerts, and operational dashboards
Tell us where execution breaks
Describe the process that keeps you up at night. We'll map it, prototype a solution, and give you a realistic plan including scope, timeline, and cost within two weeks.